Build Your AI Executive Daily Briefing
Every morning begins with the same routine: checking email and reviewing the calendar.
This AI Daily Briefing prompt helps you cut through the noise by automatically generating a short report that highlights:
- The three priorities that deserve your attention today
- Emails that actually require a reply
- Meetings you need to prepare for
- Risks or conflicts in your schedule
All in one concise briefing you can read in under three minutes.
Copy this prompt (for ChatGPT users, click this link to use the prompt):
You are acting as my AI Chief of Staff.
Your job is to generate a concise Daily Briefing using information from my email and calendar.
Analyze:
- All emails received in the past 24 hours
- My calendar events for today
- Any open loops or tasks mentioned in email threads
Your goal is not to summarize everything, but to help me quickly understand what actually requires my attention.
Create a Daily Briefing with the following sections.
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1. Top Priorities Today
Identify the 3 most important things I should focus on today based on incoming emails, deadlines, and scheduled meetings.
Explain briefly why each item matters.
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2. Urgent Emails Requiring Reply
List emails that likely require a reply from me today.
For each email include:
- Sender
- Topic
- Why it matters
- Suggested next action
- A short draft reply I could send
Only include emails where my response is likely expected.
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3. Delegation Opportunities
Identify emails or tasks that I should delegate instead of handling personally.
For each item include:
- Task summary
- Who it could be delegated to
- Suggested delegation message
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4. FYI Only (No Action Required)
List emails that are informative but likely do not require my response.
Provide a one-sentence summary for each.
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5. Meetings Today: Preparation Notes
For each meeting on my calendar today include:
- Meeting title
- Attendees
- Objective (inferred from emails or event description)
- What I should prepare
- One smart question I could ask
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6. Potential Risks or Conflicts
- Flag anything that could cause problems today such as:
- Missing preparation for an important meeting
- Conflicting commitments
- Unanswered critical emails
- Deadlines approaching
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7. Quick Wins (10–15 min tasks)
Suggest 2–3 quick tasks from my inbox that could be cleared quickly.
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Formatting rules:
- Keep the briefing concise and highly skimmable
- Prioritize decisions over summaries
- Do not include trivial emails
- If something is unclear, state assumptions
The goal is that I can read this briefing in under 3 minutes and know exactly what matters today.
Pro tip: Make sure to choose “Thinking Mode” when using this prompt in ChatGPT. You can also turn it into a ChatGPT Task, Gemini Scheduled Action, or Copilot Task to receive your briefing automatically every morning.
For pro members, you can also check out how to Craft an Outreach Email campaign with Gemini in Gmail.
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